Legal
Candidate Data Retention Policy
Last updated: October 5, 2026
In line with the GDPR principle of storage limitation (Art. 5(1)(e)), Ethiconomie BV keeps candidate data only for as long as necessary for the purposes described in our Privacy Policy.
1. Retention periods
| Data | Period |
|---|---|
| Unsuccessful applications (CV, licence, cover letter, contact data) | 2 years after the recruitment decision, then deleted — unless you ask for earlier deletion |
| Successful applications | Transferred to the Hiring Company's personnel file; our copy is deleted 6 months after hire |
| Candidate account | Until you close it, or 2 years after your last activity |
| Withdrawn applications | Deleted within 30 days of withdrawal |
| Security and access logs | Up to 12 months |
| Data needed for legal claims | Until the claim is resolved or time-barred |
2. Talent pool
We keep your data beyond the period above for future vacancies only with your explicit consent. You may withdraw consent at any time.
3. Deletion
At the end of the retention period, data is permanently deleted or irreversibly anonymised, including uploaded files. Backups are overwritten in the normal backup cycle.
4. Requesting earlier deletion
Email info@ethiconomy.be from the address linked to your account with the subject "Data deletion request". We will confirm deletion within one month, except where we must keep data to comply with a legal obligation or defend a legal claim.